Permitting Process:

Submission

Prepare and submit New Permit Applications based on local City or County requirements (including E-Plan and Over the Counter Papers Submittals)
Notify Preconstruction and Project Team once submitted.

Resubmit/Revisions

Verify S&S resubmittal package is complete & ready for submission. (documents must match Narratives).
Notify Project Team once submitted.

TCO/CO (Temporary/Certificate of Occupancy)

General

Run occasional errand to municipalities as needed.
Download Stamped/Approved permit plans to One Drive when permit issued. Save Stamped/Approved plans in the project Drawings folder.
Order one hard copy set of STAMPED/APPROVED plans for Superintendent at jobsite.
Arrange for pickup or delivery of hard copy prints with the printer.
Upload plans to Procore.
Coordinate permit applications and inspections with Private Providers (when applicable).
Provide copies of permit fee receipts to both the Project Administrator and Accounting Department.
Assure MEPS are attached to building permit prior to first inspection.
Offers administrative support to administrative staff as needed.

NOC/NTO

Prepares Notice of Commencement for owner verification which includes address/legal description of jobsite location, description of work, and owner/tenant/lender/surety contact information.
Records NOC's electronically via e-Docs and then submits recorded NOC to permitting. *** Prior to recording, check with project team on when NOC should be recorded.
Tracks NOC Expiration dates on Permit Log.
Assure NOC is given to jobsite superintendent for posting prior project start.
Prepare NTO's for tenant/owner buildouts whenever applicable.

Upkeep

Maintains a comprehensive Permit Log for weekly distribution to the Project Management Team
Monitor status of Permits daily (Applications/Resubmittals).
Assure all open conditions listed are being addressed after a permit is issued.
Monitor permit expiration dates.
Copy Project Manager, Superintendent and Project Administrator on all permit-related email correspondence.
Track all active permits issued on same parcel as building permit and keeps Project Management informed.

Bid Process:

Work with preconstruction on bids.
Contact subcontractors to collect bids.
Make sure bids are in preconstruction software.
Enter data in preconstruction software.
Prequalification of subcontractors.
Subcontractor database management.
Understands his/her contribution to achieving the five-year strategic plan and the annual plan.
Understands and operates under the company’s SOP’s at all times.
Other duties as assigned.

Permit and Bid Coordinator Fort Myers