Project Life Cycle Support:

Assist Project Manager with duties related to startup, ongoing, and closeout processes.
Prepare and distribute subcontractor proposals and subcontracts as directed by Executives and Project Manager.
Prepare meeting minutes and distribute to appropriate project team and external stakeholders/clients.
Assist Project Manager and Superintendent with the closeout process and assemble closeout documents.
Manage permitting process, revisions, inspections, permit conditions, etc.

Documentation and Compliance:

Prepare and follow up on monthly pay applications to architect, owner, and/or lenders, ensuring compliance with funding guidelines and deadlines.
Prepare and submit job specific related documents, as needed.
Manage the direct material purchase (DMP) process for tax-exempt clients.
Maintain project files electronically, coordinating with other departments to ensure organized documentation.
Assist with safety committee, as needed.

Coordination and Communication:

Assist with field office setup
Collaborate with the PM and Accounting Department to ensure cost codes are correct.
Schedule and attend project meetings as required and prepare and distribute meeting minutes.
Prepare and distribute owner and subcontractor change orders.

Understands his/her contribution to achieving the five-year strategic plan and the annual plan.
Understands and operates under the company’s SOP’s at all times.
Other duties as assigned.

Project Administrator Fort Myers